This risk assessment was re-adopted by the Council at its meeting on 4th May 2021
|Subject||Risk Identified||Risk Rating (HML)||Risk Management and Control||Review and Action||Responsible
|1.||Precept||Income inadequate or excessive||L||Review payments against budget quarterly.
Hold reserves to cover at least six months’ payments.
Prepare robust budget
|Review payments quarterly.
RFO to present draft budget well in advance of precept deadline
|2.||Banking||Inability to access statements, reconcile accounts and make payments||H||Keep bank mandate up to date||Review annually
|3.||Financial control and records||Loss actual or by discrepancy||M||RFO to reconcile accounts monthly.
Nominated councillor to reconcile accounts quarterly.
|Approve signed quarterly bank reconciliations.
Act on auditors’ recommendations
|Clerk/RFO, Nominated Councillor, Council|
|Late or incomplete return||M||Approve annual return in line with auditors’ timetable||Schedule Council meetings at appropriate dates with required reports||Clerk/RFO, Council|
|5.||Protection of assets owned by the Council||Loss or damage to assets
|Maintain up-to-date register of assets.
Check assets regularly, maintain properly and inspect annually.
Carry out Portable Appliance Testing.
Back up data regularly.
Review risk and maintain adequate insurance cover
|Review annually||Clerk/RFO, Council
|6.||Risk of damage to third party property or individuals, as a consequence of the Council providing services or amenities||Loss or damage or injury||L||Public Liability Insurance up to £10m. Contractors’ liability cover to be minimum of £1m, except in cases where risks are higher||Check contractors’ insurance prior to work commencing||Clerk|
|7.||Risks to Employees
|Accident or injury||L||Ensure health & safety requirements met. Ensure employer’s liability insurance up to £10m||Review annually
Review insurance level annually
|8.||Risks to Councillors||Accident or injury on Council business||L||Limit Councillors’ activities to acceptable low risk levels||Review insurance level annually||Clerk|
|9.||Risks to Volunteers||Accident or injury on Council business||L||Check requirements and insurance levels annually. Public liability cover of £10m||Review as required.
Review insurance level annually
|10.||Employees||Legal/business||L||Ensure contracts are in place and payments are in line with national pay levels||Review annually||Chair, Council|
|11.||Transparency||Failure to publish required items in accessible formats||L||Publish items when required on website. Ensure website complies with accessibility regulations by deadline||Review current arrangements urgently and present recommendations||Council, Chair, Clerk, Volunteer|
|12.||Business risks||Various||L||Keep proper records.
Meet statutory requirements.
Ensure Council acts within its legal powers
|Review Financial Regulations and Standing Orders annually||Clerk, Council|
|13.||Risks to Council||Legal challenges on Council procedures, expenditure and activities||L||Councillors and employees to register and declare interests as appropriate.
Minutes demonstrate Council is acting within legal powers and own procedures.
Complaints procedure in place
Review Council procedures annually.
Review insurance level annually, including legal assistance
|All Councillors, Council, Clerk
|14.||Not enough councillors||There are only 106 houses in the village. It may not be possible to attract enough people to form a Council and maintain a quorum.||M||Councillors to connect with new residents and encourage them to get involved with the Parish Council
|15.||No Clerk/RFO||Unexpected resignation of Clerk/RFO. Inability to recruit to vacancy||H||Keep Job Description and Person Specification up to date to avoid delay in recruitment.
Maintain membership of OALC to facilitate advertising.
Clerk’s contract provides for two months’ notice